MyCourts User Manual
 
Version v 15.21.7.25
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Events Window

Events Window
 
The Events Window is accessed directly from the main MyCourts screen.
1

Close

1. Close
Click to close this window.
2

Add

2. Add
Click to add a new Event.
 
After clicking here, the text boxes will be cleared and you will be able to enter the new information into them. Also, the Menu Bar will change and will give you the options of Saving your changes or Canceling them.
3

Edit

3. Edit
To avoid the possibility of making an unwanted change or error, you will need to click here before you can make any changes to the currently displayed event.
 
After clicking here, The Menu Bar will change giving you the opportunity to Save or Cancel your changes.
4

Delete

4. Delete
Clicking here will delete the currently viewed event.
 
The event is not actually deleted, rather it is marked as "Inactive" and you may still view and edit it if you chose the View Inactive from the View menu item.
5

View

Click here to change which events you wish to view.
 
All - View all events irrespective of whether they are Active or not.
Active - View Active events only.
Inactive - View Inactive events only.
6

Participants

Click here to Add or Remove event participants.
 
If you wish to Add a participant, click whether a Member or Non-Member and then you will be asked to either select the member from a list OR enter the Non-Member's First and Last Names as well as a contact number. If there is a fee for the event, you will then be taken to the POS window to finalise payment in the normal manner. After payment, the participant will be added to the list.
 
To remove a participant, first select the participant from the list by highlighting / selecting their details with your mouse. Then click on Remove.
7

Select

7. Select
Select allows you to chose which event you wish to view or edit. You can also use the Navigator bar at the bottom of the window.
8

Active

8. Active
Click here to mark the event as active (tick) or inactive (cross).
9

Title

9. Title
Enter an appropriate name or description of the event here.
10

Short Title

10. Short Title
Enter a description of no more than 16 characters. This will be used in the facility booking screens.
11

Contact

11. Contact
Enter the name of the person who is managing the event.
12

Contact Number

12. Contact Number
The phone number of the person to contact.
13

Display Colours

13. Display Colours
Select the top horizontal and bottom horizontal colours that will be used in the facility booking windows by clicking on the dropdown button.
14

Fee

14. Fee
If there is a fee for attending the event, enter the amount here.
 
If you change the fee you will need to double check that any participant who has already paid is charged an adjustment amount if necessary.
15

Members Only

15. Members Only
Ticking this option will mean that you won't be able to add non-members to the participants list.
16

Max Attendees

16. Max Attendees
Enter the maximum number of people allowed to attend. Leaving this value at 0 [zero] indicates an unlimited number of attendees.
 
Members will not be able to subscribe online once fully subscribed.
17

Facilities Reserved

17. Facilities Reserved
After you have reserved the necessary facilities for use in the event, they will be listed here.
 
If the facility booking has expired or passed, the booking will not be shown.
 
18

Notes

18. Notes
You can add or edit the notes in relation to this event by clicking here.
 
Once you have clicked this button, you will be able to edit the notes below. Also a Save and Cancel button will be visible allowing you to save your changes accordingly.
19

Notes Window

19. Notes Window
Your notes are visible here.
20

Navigation

20. Navigation
The bar at the bottom of the window allows you to navigate through the events.
21

Web Publishing

21. Web Publishing
Web Publishing refers to important considerations when publishing Club Events online in real time.
 
Publish
Toggle on or off as to whether you wish the event to be visible on the web
Allow Attendees View
Toggle on or off as to whether you wish to have the list of attendees published on the web
Allow Online Subscriptions
Toggle to allow members to subscribe to events online.
If a fee is payable for the event then the member will need to have an account with available credit before they can subscribe.
In this web capture, all the options have been toggled on.
 
Fully Subscribed Message
If the Event is fully subscribed, you can display a custom message as to what options the member may have. The message must not exceed 300 characters and can include html code.
A default message will be automatically displayed if left blank.
No-Subscribe Message
If members are not permitted to subscribe online to this event, you can display a custom message as to what options the member may have. The message must not exceed 300 characters and can include html code.
A default message will be automatically displayed if left blank.
 
22

Participants Table

22. Participants Table
The list of participants for the event. You edit this list from the Participants item in the top menu.